Short answer for Florida: Get the patient's consent before recording, and document it. Florida is an all-party consent state, and an exam room is exactly the kind of private setting its law protects. Verbal consent is sufficient.

Not legal advice. General educational information only; confirm your approach with your own counsel or compliance team.

Florida's recording rule

Florida's Security of Communications Act (Fla. Stat. § 934.03) requires the consent of all parties to record an oral communication when the people involved have a reasonable expectation that it isn't being recorded. A clinical visit in an exam room clearly qualifies, so the patient — and anyone else whose voice is captured — must agree before the AI scribe starts. Violations can carry both criminal and civil exposure.

Verbal consent satisfies the law. As everywhere, the one thing to add is a short note in the chart that you obtained it.

What to do in Florida

• Ask before recording. A one-sentence verbal heads-up at the start of the visit.
• Document it in the chart.
• Include everyone in the room (family, caregiver, interpreter) in the ask, since each voice is protected.
• Post a notice in waiting and exam rooms to reinforce that AI-assisted documentation is in use.
• If a patient declines, don't record; document the visit the traditional way.

Related

See the main article, Do I Need Patient Consent to Use an AI Scribe?, for verbal scripts, documentation examples, and the printable clinic notice. To collect written consent as an optional extra step, use the Sample Consent Form for AI Scribe.

Last reviewed: June 2026.